Job description

Ensure the smooth functioning and accurate recording of trustee business, safeguard CHI’s ‘corporate memory’ and facilitate hand overs between officers:

• Arrange dates and venues for board meetings
• Circulate agendas and other papers as required
• Take minutes
• Maintain CHI Policies and ensure regular reviews
• Maintain lists, with contact details of members, trustees and project managers
• Ensure new trustees and project managers receive copies of CHI Articles, Objects and Policies
• Receive external communications via post or the website and distribute as appropriate
• Maintain records of external commitments, memberships etc.
• Encourage and moderate the use of Google Docs.

Ensure that CHI donors and volunteers are kept informed and committed:

• Maintain a database of donors, volunteers and supporters
• Publish regular (quarterly?) newsletters by email or social media
• Organise occasional events for supporters to meet and discuss CHI activities
• Maintain and periodically refresh CHI profile on volunteering websites
• Seek coverage in the local press and news sites.